Once you've expressed interest in our services, our first step is to gather the information we need to produce an initial quote. We will ask you to complete an event application, and will conduct a phone consultation to determine if we are a good fit for your event. At that time, you will receive recommendations for the best packages or services that fit your needs. If you are satisfied with these recommendations, we will build a detailed proposal for you to review & approve.
Once you've approved our event budget, we will design a high level moodboard to give you an apercue of the event look & feel. If you have requested our event planning services, we may provide ideas for stationery, the perfect venue and the ultimate event program. Once, you've made the deposit, we build our strategy and execute a comprehensive plan.
At this stage, we carefully select the most appropriate vendors for your event. Our partners have unique signature styles that we try to pair with the clients who share similar visions & style. Then, we build the production timeline of all the pre-event, event, and post-event activities. We identify the perfect logistic scenario and anticipate any issues, delays, and challenges. We build a contingency plan around it. Then we communicate this timeline to our partners and ensure everyone can deliver accordingly.
The coordination stage overlapps with the plan phase. It starts as soon as we delegate a task. We collaborate internally within our team, and externally with partners and clients to ensure the completion of every tasks. We build production timelines for pre and post-event activities. We design the perfect scenario and anticipate any delays, and challenges that may arise. We build a contingency plan around them and communicate regurlary with partners and clients, ensuring everyone can deliver accordingly.
As seasoned event designers, we do our best to prevent any issues and challenges. We partner with highly-rated vendors, select reputable venues, and hire talented employees. However, events can produce negative surprises, so we always have a contingency plan in store. This plan includes an additional budget to cushion any pitfall, event insurance, and lead time to mitigate delays.